Package includes

 

Pre-Wedding Day

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Five Client/Planner meetings

Three to Four Vendor meetings

UNLIMITED contact via email

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- Monthly email “check ins” to ensure the planning is running smoothly and on track

- Receive a general planning list

- Production of a detailed Wedding Day Itinerary

- Review vendor contracts

- Confirm arrangements; check delivery date; arrival times; quantities of rentals, etc., with all vendors

- Detailed timelines will be sent one week prior to your wedding day to all vendors for review

- Confirmation of all wedding vendors

- Help with wording of all stationary

- Review current budget and help make any necessary changes, adjustments or cost cutting suggestions

- Event design, theme and decor assistance

- Tracking RSVPs

- Food and Beverage assistance

- Budget management (tracking of all payments and due dates)

- Invitations assembly and mailing (postage not included)

- Venue research and selection after understanding your vision, style and budget; Visions & Designs will schedule site visit

- Will help with securing and finalizing the details once you have chosen your perfect wedding location

- Full event design, theme, and concept development- We will ensure your wedding design has a cohesive feeling from beginning to end. This includes but is not limited to, invitations, floral designs and decor, menus, programs, lighting, favors, table design, linens, specialty rentals, save the dates, etc.

- Assistance in scheduling alteration sessions

- Negotiate special hotel rates and room blocks for out-of-town guests Favor assembly (not including cost of supplies)

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Wedding Rehearsal

 

- Coordinate ceremony rehearsal (1 hour)

- Distribute detailed wedding day itinerary to wedding party, family and attendants

- Collect/Coordinate final payments for specific vendors

- Collect wedding day items such as marriage license, guest signing item, cake knife, cake topper, toasting flutes, favors, candles, programs, place cards, etc. (prior to wedding or day of rehearsal)

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Wedding Day

 

- Five to Six assistant coordinator

- Manage flow and timing of the ceremony and reception (until cake cutting)

- Function as a liaison between wedding party, family members and vendors

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Ceremony (2 Hours)

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- Distribute bouquets and pin flowers on attendants and family members

- Direct photographer, videographer, musicians, rentals, florist, etc. Of where to set up

- Oversee set up of the ceremony to make sure all commitments are fulfilled

- Distribute final payment and gratuities as needed

- Set up all ceremony decor not managed by a specific vendor (i.e., guest signing item, unity candles/sand, programs, pictures, etc.)

- Direct ushers with programs and seating distribution

- Line up and cue wedding party/musicians for ceremony

- Give marriage license to officiant and wedding rings are present

- Collect all personal wedding items and gifts and deliver to reception site or designated person

 

Cocktail Hour & Reception (6 Hours – Setup through cake cutting

- Set up all reception decor not managed by a specific vendor (i.e., favors, menus, candles, cake knife, toasting flutes, escort and place cards, gifts, table design, disposable cameras etc.)

- Manage vendor setup of reception and make sure all commitments are fulfilled

- Line up and cue Bride, Groom and wedding party for Grand Entrance

- Aid band or DJ in cueing momentous events (i.e., grand entrance, parent’s dances, cake cutting, bouquet toss etc.)

- Maintain and coordinate timeline for all events during reception

- Stay in communication with banquet staff to ensure things are going smoothly